The correct incident date in this circumstance is Oct. The union learns of the employee receiving the letter of warning on Oct. It is the date the employee or union first learned or may reasonably have been expected to have learned of its cause.įor example, you issue a letter of warning, dated Oct. But the incident date always is the date the action occurred that caused the union to file a grievance. Often, the union will enter the date it became aware of the incident as the incident date. How could I show justification for my actions? And if I didn’t, how would I remedy that? One of the first things that can be confusing is the incident date. One of the things that frustrated me when I was a postmaster was what to do when the union files a grievance. However, I have not forgotten what it’s like to be a postmaster in the field. I recently was promoted to Labor Relations specialist. President of Pennsylvania State Branch 941 and Labor Relations Specialist Know Your Responsibilities When Issuing Discipline